Intranet Site
Functional Specification
UHP
March 1, 2000
Contact: Delilah
Camarillo
Project
Manager
UHP
Prepared
by: Dante Dionne
II
D.P.
Specialists
a Metro Information Services Company
Signed for on behalf of
UHP Signed: __________________________________ Name: ___________________________________ Title: ____________________________________ Date: ____________________________________ |
DPS Signed: _________________________________ Name: __________________________________ Title: ___________________________________ Date: ___________________________________ |
Confidentiality Notification
This document contains confidential information of D.P. Specialists (DPS).
In consideration of receipt of this document, the recipient agrees to maintain such information in confidence and to not reproduce this document in whole or in part by any means, including electronic regeneration, without the written consent of an executive of DPS or otherwise disclose this information to any person or organization outside the group directly responsible for the evaluation of its contents. There is no obligation to maintain the confidentiality of any information which was known prior to the receipt of such information from DPS or which is already publicly available.
Project Overview 4
1.1 Overview 4
1.2 Purpose
of Document 4
1.3 Intended
Audience 4
1.4 Contacts,
Roles and Responsibilities 4
1.5 Scope 4
2. System Overview 9
2.1 Proposed
Workflow
9
2.2 Security 9
2.3 On-line
Help 9
2.4 Functional
Areas 10
2.5 System
Configuration 11
2.6 Databases 12
3. Sample Webpages 13
3.1 Home
Page/General Links 13
3.2 Phone
Directory 14
3.3 Human
Resources 15
4. Site Structure 16
4.1 Site
Structure and Workflow 16
5. Proposal 18
The objective of this document is to define the Functional Specification for Corporate Intranet Site for UHP.
This document details the features and functionality to be provided for the UHP Corporate Intranet Site. It defines the system configuration and identifies its components.
The staff involved in the development, configuration, and testing of the system should read this document.
Client Staff |
Title |
Phone Number |
Role and Responsibilities |
Delilah Camarillo |
Project Manager |
(905) xxxx-6348 |
Project Manager |
DP Specialists Staff |
|
|
|
Dante Dionne II |
Manager Internet Services |
(310) xxx-9846 |
Project Manager |
UHP desires to develop a Corporate Intranet Site to provide its personnel with a single point of entry to access corporate information. The Intranet site will follow the Corporate Organizations general structure:
Board Of
Directors/Corporate Executives
WattsHealth
Systems, Inc.
Executive Office
Office of Legal Affairs
Administrative Services Group
Office of Financial Affairs
External Affairs
Audit & Compliance
Public Affairs
Human Resources
Personnel
UHP Healthcare
Health Plan Operations
Claims Services Group
Marketing & Sales
Provider Network Services
Authorization & Tracking Management
UHP Denticare
Member Services
Transportation
Community Health
Programs
Administrative Services
Acute & Chronic Disease Management
Clinical Services
WattsHealth Charities
WattsHealth
Management Company
WattsHealth
Property Management
The UHP Corporate Intranet Site is expected to perform the following high level functions:
Phase I
Phase I will focus on design and development of the Site Architecture, User Interface and General Site Structure.
The
Home Page will have links to all identified business units with general
information and also include News Events ticker and Upcoming Events
ticker. Detailed information will be
provided in the Human Resources section, Personnel section, Project Reporting
section and Corporate section in Phase I. Phase I is also the Pilot phase for
this project.
The Home Page/General Links will
include (These items will simply
link to subsections of the site as illustrated in site plan diagram):
Ψ
Links to
All Business Units: the Home
page will be designed to allow quick navigation to all sections of the
Intranet.
Ψ
News
Events Ticker Link: quick
look at news of the day with capability to link to the full.
Ψ
Upcoming
Events Link: quick look at
events being staged with capability to link to more information.
Ψ
Motivational
Quotes: quote of the day to
provide motivational quotes for the employees.
Ψ
Phone
Directory Link: complete
directory of all UHP employees, and the means of contacting them by telephone,
pager, fax, and e-mail, etc. The users will be able to modify and update their
personal information.
Ψ
Bulletin
Board Link: this area will
act as a message center for employees to post information for internal.
Ψ
Feedback
Link: this function will
allow users to send feedback to the site Administrators.
Ψ
Search
Link: this function will
provide site wide search capabilities.
Ψ
Help
Link: this area will provide
general instructions to Intranet users regarding browser compatibility and
desktop settings.
Board of Directors and Corporate
Executives module consists of:
This
entire area will be secured and will only allow access by User ID and Password
to identified Executives.
Ψ
Welcome
Page: this page will provide
information on this section.
Ψ
Executive
Reporting: the contents of
this area will be restricted to Corporate Executive Communications such as
Financial Reports.
Ψ
Search: ability to search for Documents by Keyword.
Ψ
Help: general help on usage of the functions within
this area.
The WattsHealth Systems Administrative
Services Group module consists of:
Ψ
Welcome
Page: this page will provide
information on the Administrative Services Group.
Ψ
Secure
Project Reports: this area
will be secured by project and allow project managers access to upload Project
Documents including Project Plans, Status Reports, etc.
Ψ
Miscellaneous
Administrative Services Group Documents: this area is intended for the
business/department to upload documents designed for general distribution to
the enterprise.
Ψ
Search: ability to search Miscellaneous Documents by
Keyword.
Ψ
Help: general help on usage of the functions within
the Administrative Services Group.
The WattsHealth Systems - Human
Resources module comprises of:
Ψ
Welcome
Page: this page will provide
information on the Human Resources Department.
Ψ
Holiday
Schedule: the list of public
holidays observed by UHP.
Ψ
Pay
Schedule: the list of pay
periods/pay-days.
Ψ
Benefit
Summary: the benefits
offered by UHP to its personnel.
Ψ
Employee
Manual: the UHP Employee
Manual.
Ψ
Miscellaneous
HR Documents: this area is
intended for the business/department to upload documents designed for general
distribution to the enterprise.
Ψ
Search: ability to search Miscellaneous Documents by
Keyword.
Ψ
Help: general help on usage of the functions within
the HR Department.
The WattsHealth Systems - Personnel
module consists of:
Ψ
Welcome
Page: this page will provide
information on the Personnel Department.
Ψ
Phone
Directory: complete
directory of all UHP employees, and the means of contacting them by telephone,
pager, fax, and e-mail, etc. The users will be able to modify and update their
personal information.
Ψ
Bulletin
Board: this area will act as
a message center for employees to post information for internal use in
Marketing and Sales section.
Ψ
Feedback: this
function will allow users to send feedback to the site Administrator.
Ψ
Miscellaneous
Personnel Documents: this
area is intended for the business/department to upload documents designed for
general distribution to the enterprise.
Ψ
Search: ability to search Miscellaneous Documents by
Keyword.
Ψ
Help: general help on usage of the functions within
the Personnel Department.
Ψ
Utilities: this is a secure area containing utilities for
maintaining the Phone Directory, Quotes and Feedback.
The UHP Healthcare Marketing and
Sales module comprises of:
Ψ
Welcome
Page: this page will provide
information on the Marketing and Sales Department.
Ψ
News
Events: list of news events
of the day with capability to link to the full story.
Ψ
Upcoming
Events: list of upcoming
events being staged with capability to link to more information.
Ψ
Miscellaneous
Marketing and Sales Documents: this area is intended for the business/department to upload documents
designed for general distribution to the enterprise.
Ψ
Search: ability to search Miscellaneous Documents by Keyword.
Ψ
Help: general help on usage of the functions within
the Marketing and Sales Department.
Ψ
Utilities: this is a secure area containing utilities for
maintaining the News and Upcoming Events.
General Capability: All identified Business Units and Departments will be given the following
minimum Site Configuration.
Ψ
Welcome
Page: this page will provide
information on the Business Unit or Department.
Ψ
Miscellaneous
Documents : this area is
intended for the business/department to upload documents designed for general
distribution to the enterprise.
Ψ
Search: ability to search Miscellaneous Documents by
Keyword.
Ψ
Help: general help on usage of the functions within
the Business Unit or Department.
Controlled Access:
access to the Intranet will be granted on system level authentication, to
maintain the confidentiality of the information to all UHP personnel with
system login privileges.
Phase II
Phase II will continue with adding content and functionality to the site. Interviews will be conducted with leaders of all the business units and functional areas to identify their requirements for enhanced and/or new content and functionality.
General Applications:
Ψ
Personalization: this function will allow users of the Intranet
the capability to customize the information which appears on their Home Page to
meet their daily needs. They will be
able to create direct links to areas of the site that they access most often.
The WattsHealth Systems - Human
Resources module comprises of:
Ψ
Job
Listings: this function will
allow user to view job openings within the enterprise and apply for them via
email.
Continued Site Expansion:
Ψ
Business
Units/Departments: upon
completion of Phase I Business Units and Departments interested in expanding
the information and functionality of their Intranet sites will be contacted and
interviewed in order to gather their requirements.
The Site will be structure to allow for quick and easy access to UHP Corporate Information.
Security will set up for those users responsible for site maintenance. A number of security levels have been identified within the system.
q System Administrator (specific UHP staff member(s), Full Access)
q Editor (Full Access Add/Update/Delete accept for Users)
q Viewer (Full Access View Only)
Access to Function |
System Administrator |
Editor |
Viewer |
Full Access to System. |
Y |
N |
N |
Create new users and assign Security Level. |
Y |
N |
N |
Add/Update/Delete records in database tables. |
Y |
Y |
N |
View All |
Y |
Y |
Y |
The Site will provide a general on-line help page identifying overall desktop system requirements, browser compatibility and answers to general questions.
Function |
Description |
UHP Corporate Intranet Home Page
|
|
News |
Link to news events regarding the enterprise. |
Events |
Link to upcoming events regarding the enterprise. |
Quote of the Day |
Displays a different quotation every day. |
Bulletin Board |
Access area for users to post Questions and Answers regarding the enterprise. |
Feedback |
Link to access area for users to provide feedback on the Intranet site. |
Search |
Ability to Search the entire site by keyword. |
Help |
Access area to explain the usage and technical requirements for Intranet site usage. |
Board of Directors/Corporate Executives
SECURE AREA
|
|
Welcome |
Displays a page explaining the Corporate Site and its function. |
Executive Documents
|
Corporate documents
on accessible to the Executives.
|
Search |
Ability to Search this area by keyword. |
Help |
Access area to explain the usage of this section of the site. |
WattsHealth Systems Administrative Services Group |
|
Welcome |
Displays a page explaining the Administrative Services Group Department and its function. |
Secure Project Reports |
This area will be secured by User Name and Password and will contain project documents for the enterprise. |
Miscellaneous Documents |
This area will be used for Administrative Services Group to distribute and make available standard Administrative Services Group documents. |
Search |
Ability to Search this area by keyword. |
Help |
Access area to explain the usage of this section of the site. |
WattsHealth Systems Human Resources |
|
Welcome |
Displays a page explaining the HR Department and its function. |
Holiday Schedule |
Displays the list of public holidays observed by UHP. |
Pay Schedule |
Displays the list of pay periods/pay-days. |
Benefit Summary |
Displays the benefits offered by UHP to its personnel. |
Employee Manual |
Displays the UHP Employee Manual. |
Miscellaneous Documents |
This area will be used for HR Administrators to distribute and make available standard HR documents. |
Search |
Ability to Search this area by keyword. |
Help |
Access area to explain the usage of this section of the site. |
WattsHealth Systems Personnel |
|
Welcome |
Displays a page explaining the Personnel Department and its function. |
Phone Directory |
Allows search and listing of employees. |
Bulletin Board |
Provides a message board for inter-enterprise communications. |
Feedback |
Allow users to comment on things they like, dislike or would like to see added to the site. |
Miscellaneous Documents |
This area will be used for Personnel Administrators to distribute and make available standard Personnel documents. |
Search |
Ability to Search this area by keyword. |
Help |
Access area to explain the usage of this section of the site. |
Utilities |
Secure Access area to Maintenance Functions for Phone Directory and other applications. |
Function |
Description |
WattsHealth Systems Marketing and
Sales
|
|
Welcome |
Displays a page explaining the Marketing and Sales Department and its function. |
News Events |
Access to News Events such as press releases. |
Upcoming Events |
Access to Upcoming Events such as |
Miscellaneous Documents |
This area will be used for Marketing and Sales to distribute and make available standard Marketing and Sales documents. |
Search |
Ability to Search this area by keyword. |
Help |
Access area to explain the usage of this section of the site. |
Utilities |
Secure Access area to Maintenance Functions for News and Upcoming Events. |
All Other Identified Business Units |
|
Welcome |
Displays a page explaining the Department and its function. |
Miscellaneous Documents |
This area will be used for Administrators to distribute and make available standard documents. |
Search |
Ability to Search this area by keyword. |
Help |
Access area to explain the usage of this section of the site. |
The server will be an Intel based PC running Microsoft Windows NT Server 4.0, Microsoft Internet Information Server 4.0 and Microsoft SQL Server 6.5 or 7.0. Client workstations must be capable of running Netscape Navigator 4.5 or greater. The Site will be design for 800x600 screen resolution in order to have enough room to present data views with as little as possible vertical scrolling.
There are several tables, which will be accessed from the Intranet Site. Below is a list of the database tables and their usage.
Phone List This table will contain a database of all
the UHP personnel, along with all the relevant information to on how to contact
them, e.g. telephone number(s), fax number(s), pager number, e-mail, address
etc.
|
|
Quotes This table
will contain a bank of quotations. Each day a different quote will be pulled
out of this table and displayed on the Home Page.
|
|
News This table will contain data for all the News Events regarding UHP and its functional areas. | |
Events - This table will contain data for all the Upcoming Events regarding UHP and its functional areas. | |
Bulletin Board - This table will contain data for Bulletin Board Entries. | |
Classifieds - This table will contain data for Classified Ad Entries. | |
Feedback - This table will contain data for User Feedback. |
The Home Page will be designed to allow quick single click access to the most
used information on the site. News,
Phone Directory, Events and Bulletin Board.
Users must have a Phone Directory Account setup prior to gaining access to the Intranet.
The phone directory will allow users to quickly find employee phone and email
information.
The following section illustrates a sample of screens used
to drill down through the Phone Directory Information.
The Phone Directory Detail allows users to Add/Modify/Delete their personal contact information along with Modify their own Phone Directory Entry.
Personal Phone Directory Entries are only accessible to the person who created the entry.
The Human Resources section will provide information on a number of HR
Functions.
Holiday Schedule (top) and Pay Schedule (bottom).
This diagram illustrated the high level functional areas of the UHP Corporate Intranet.
Phase I:
Development of the UHP Corporate Intranet Site containing all functionality described:
Development 894hrs @ $90 $ 80,460
UI Development 160hrs @ $100 $ 16,000
Integration with Existing Systems 120hrs @ $90 $ 10,800
and Infrastructure
Site Testing 40hrs @ $90 $ 3,600
Project Management 300hrs @ $125 $ 37,500
Total: $148,360
Phase II:
Phase II development will be based on user requirements and cannot be proposed at this time.